- Answering the phone, transfer the calls & taking messages.
- Receiving the visitors & guests and directing them to the proper employee.
- Handling the Incoming stamp procedures (Faxes – Letters – E-mail, ….. etc.).
- Making copies for Incoming & Outgoing (Chrono) as required by Filing System.
- Keeping proper Archive Files System by maintaining, updating it & filing the Incoming & the Outgoing in:
- Proper Company File.
- Submitting the Incoming (original) to M. D. Technical Office Manager.
- Submitting the Incoming (copies) to Different Department Secretary.
- Issuing & distributing reference no. for outgoing correspondences.
- Drafting, typing & printing correspondences (Faxes, Letters, Memorandums, Reports, Forms, Tables, Sheets, Contracts, Agreements, Presentations, ….. etc.) for Finance & Admin. Department & different departments.
- Sending correspondences by Fax, E-mail, Mail & Courier.
- Delegate work to messengers.
Suitable B. Sc , at least 2 years in secretarial works & reception. Good user of Microsoft, good command of English, and high typing skills.